กฎและข้อบังคับ

All exhibitors and their principles are obligated to agree and accept all Rules & Regulations of the Exhibition.

Highlights of Rules & Regulations

  1. All promotions outside the contracted stand area are prohibited.
  2. The use of sound amplifier and excessively loud activities are prohibited.
  3. Over the Counter cash sales are prohibited.
  4. Only official freight forwarders are allowed for onsite handling.
  5. Customs clearing are to be done solely by official freight forwarders.
  6. Onsite storage for boxes, crates, and valuables are to be arranged by exhibitor.
  7. Consumer courier services are not recommended.
  8. Standard Package’s power sockets are not to be used for lighting.
  9. Standard Package modification must be carried out by official contractor only, charges may apply.
  10. Damage occurred to pavement, carpet and walls incur charges exhibitor and/or contractor.
  11. Damage occurred to Standard Package equipment incur charges to exhibitor.
  12. Overtime constructions incur charges.
  13. All stand designs must be approved by Organiser.
  14. All outside contractors are subjected to contractor’s management fee & damage deposits.
  15. Photography is prohibited.
  16. Truss, banners, and balloons incur airspace usage charges.

Regulatory Authorities

The Organiser holds all rights to the exhibition ground(s) and has complete authority to interfere, stop and prevent any activity and/or individual deemed unsuitable and settle any dispute may occur at its discretion(

Promotion & Sales During Exhibition

  1. Exhibitors may not place exhibits, equipment, and promoting materials beyond the boundary of their stand.
  2. Exhibitors’ representatives may not distribute material such as brochures and invitations beyond the boundary of their stand i.e. along the aisles or near the entrances/exits.
  3. Exhibitors may not to place stickers, signs or posters anywhere in the hall other than within their own stand.
  4. Over the Counter cash sales are prohibited.
  5. Exhibitors may not place any display material or exhibit, nor extend their stand structures and fittings, beyond their contracted boundary.
*note: the Organiser reserves the right to take appropriate action as deemed necessary to stop such activities.

Presentations

The use of microphone and sound amplification for presentation is prohibited.

Demonstrations & Working Exhibits

  1. Moving machinery must be fitted with safety devices when the machines are in operation. These safety devices may be removed only when the machines are disconnected from the power source.
  2. No motors, engines contrivances or power-driven machinery may be used without adequate protection against risk of fire and safety.
  3. Working machines must be placed at a relatively safe distance from visitors. Use of safety guards is strongly recommended.
  4. Working machinery must always remain in the confines of its designated area and operated by qualified personnel only. The machine cannot be left operating on its own without supervision.
  5. All pressure vessels or equipment under pressure must conform to the safety standards & regulations. Approval of their use is required.

*note: Organiser reserves the right to halt and/or shutdown any equipment should it considers threatening the safety of property and/or individual.

Hazardous Materials

Unless otherwise approved by the Organiser, the venue operator and the relevant government authorities in writing at least one month before the exhibition:

  1. No naked light, open flame or temporary gas may be used in the exhibition centre. This includes continuous welding work and neon lights.
  2. No explosives, petrol, dangerous gas or highly inflammable substance will be allowed in the exhibition complex. The organiser must be notified in advance of any display of motor vehicles with fuel tank, petrol-engined equipment.
  3. Radioactive substances shall not be brought into the exhibition centre.
  4. Proper transportation and storage of all pressure tanks containing helium, compressed air, argon, carbon dioxide and any other pressurized vessel is required and must conform to all relevant safety standards and regulations.

Licensing & Permits

  1. Exhibitor must obtain and keep in force all necessary permits and licenses, e.g. copyrights, royalties and trademarks for exhibits, goods, and services.
  2. Promotional activities may necessitate license and approval from the relevant regulatory authorities.

Smoking

Smoking is prohibited. Exhibitors, their related agents and associates, and contractors are prohibited to smoke in all indoor areas outside designated smoking areas.

Storage

There is no storage space in the exhibition halls. Direct arrangements should be made with your appointed stand contractor and/or freight forwarder. Otherwise, exhibitors must arrange for their empty and non-usable cartons and cases to be transported back to the exhibitor’s own premises before the first day of the show.

Floor Loading Capacity

  • Exhibition Hall 102 -104 : 1,500 – 2,500 kg per sqm.

Heavy/Large Exhibits

For exhibits exceeding floor loading limit, special arrangement for steel base plates must be made with official freight forwarder.

Exhibitor must arrange with official freight forwarder to schedule for heavy and large exhibits within the scheduled – see buildup & teardown schedule.

For safety reasons and to avoid congestion in the exhibition ground, only the official freight forwarders are allowed to operate mechanical handling equipment (e.g. pallet-trucks, fork-lifts, cranes) inside the exhibition halls.

Additional Advertisements

Hanging truss/structure, balloons and banners incur air space usage charge.

Hanging Structure (i.e.Truss), suspended ABOVE AND EXCEEDING 5.0mH air space usage/advertising fee of 40,000 Baht. See form D02 Space Only (Raw or Bare Space)

This is applied to all hanging decorations, advertisements, limited to truss and truss-like type. Terms and Conditions for Hanging Structure (truss)

  1. If the booth has adjoining neighbors, the structure length must be shortened by 1m from that side. And advertisement must not extend beyond contracted stand area on side facing ailes
  2. All structure(s) require approval from the Organiser & the Venue.
  3. The Organiser reserves the right to disallow, adjust, and remove any decorations deemed unsuitable and/or unsafe.
  4. Production and installation not included. Organiser can recommend a supplier.

Hanging Structure (i.e.Truss), suspended BELOW, AND NOT EXCEEDING 5.0mH air space usage/advertising fee of 25,000 Baht. See form D02 Space Only (Raw or Bare Space)

This is applied to all hanging decorations, advertisements, limited to truss and truss-like type. Terms and Conditions for Hanging Structure (truss)

  1. If the booth has adjoining neighbors, the structure length must be shortened by 1m from that side. And advertisement must not extend beyond contracted stand area on side facing ailes
  2. All structure(s) require approval from the Organiser & the Venue.
  3. The Organiser reserves the right to disallow, adjust, and remove any decorations deemed unsuitable and/or unsafe.
  4. Production and installation not included. Organiser can recommend a supplier.

In-Hall Helium Balloon air space advertisement, 35,000 Baht. See form D02 Space Only (Raw or Bare Space)

  1. The balloon must be inside the boundary of the contracted stand at all times
  2. The price is for advertising space only, production & installations not included
  3. 2m diameter maximum
  4. Graphics required approval from the Organiser
  5. Organiser reserves the right to amend, adjust, and/or decline any decorations deemed unsuitable and/or unsafe

IIn-Hall Hanging Banner air space advertisement, 28,000 Baht. See form D02 Space Only (Raw or Bare Space)

  1. The price is for advertising space only, production & installations not included.
  2. The banner must be inside the boundary of the contracted stand at all times
  3. Double sided, 2m x 3m max, vertical or horizontal oriented
  4. Material: vinyl or cloth, cable suspended with rods on top & bottom
  5. Graphics required approval from the Organiser
  6. Organiser reserves the right to amend, adjust, and/or decline any decorations deemed unsuitable and/or unsafe
  7. The Installation must be done by the Official Contactor only. Please contact N.C.C Image for the service fee.

SPACE ONLY (RAW/BARE SPACE)

Space Only (Raw/Bare Space) stand does not include:
Carpet, partitions, electricity for lighting, electricity for machine, furniture, booth cleaning, trash removal

Space Only (Raw/Bare Space) stand is required to have:
Carpet (or flooring), electricity for lighting, booth cleaning, partitions (walls) on the non-open side(s).

Designs & constructions

  1. Maximum height of all structure, decoration and branding height are of 4.0 metres.
  2. 1m setback rule: all structure, decorations and branding taller than 2.44 metres must be 1 metre away from the wall of the neighboring stand.
  3. 1/3 rule: on the side of the stand facing the aisle, the structure must have one-third visibility, clearing from pavement.
  4. Non open sides must have walls, minimum of 2.44mH

Booth Lighting Decoration

To avoid both direct glare and/or reflected glare, the exhibitors or their contractors must follow this guideline;

  1. Lighten within your booth location only.
  2. It’s necessary  that the light Intensity of your light fixture must be adjustable if any case, your light shone on others and adjust requested by others.

Exhibitor's Responsibilities

  1. Provide the Organiser with the full details of contractor/builder in English. Deadline: 5 weeks before first build-up day.
  2. Provide the Organiser with the stand design (perspective view & dimensions) for approval, email as attachment to: [email protected]. Deadline: 4 weeks before first build-up day.

Outside Contractor/Builder's Responsibilities

  1. Outside contractors must lodge a refundable damage deposit of 1,000 Baht per sqm.
    Check deposit made out to Bangkok Exhibition Services Ltd.
  2. Outside contractors must make a payment for the management fee of 80 Baht per sqm.
    Cash or check payment to Bangkok Exhibition Services Ltd.

The deposit and fee must be made right after booth design approval. (before first build-up day).:

Bangkok Exhibition Services Ltd.

428  Ari Hills Building 18thFloor, Phahonyothin Road, Samsen Nai, Phaya Thai, Bangkok 10400 Thailand

Stand Design & Contractor Restrictions

  1. All materials used in the construction and installation of the Exhibition Stand and any other structures must entirely consist of fire-retardant materials as required by prevailing fire safety regulations.
  2. The prevailing fire safety regulations and building codes of the Exhibition Centre. Fire regulations prohibit the storage of combustible materials in the exhibition halls. Written approval must be obtained from the relevant authorities.
  3. Permanent false ceilings are not allowed. False ceiling of egg grid and mesh construction of non-combustible materials may be allowed, subjected to the approval.
  4. No person under any circumstances shall cut into or through any floor covering or wall nor alter any stand service structure except when authorised in writing by the Organiser. Any such damage to stand service structures or Exhibition Premises will be invoiced to the exhibitor and/or exhibitor’s stand contractor.
  5. In adherence to safety requirements, the Organiser reserves the right to 1) mandate stand design and/or decoration amendment(s) and/or 2) suspend the constructions and/or operations at its discretion.

OFFICIAL STAND BUILDER - STANDARD PACKAGES

N.C.C. Image Company Limited
CW TOWER
90 CW Tower, 5th Floor, Ratchadaphisek Road, Huai Khwang, Bangkok 10310, Thailand
Fax: +66 2 203 4117
Mr. Supanat Montrinapakorn
E-mail: [email protected]
Tel: +66 2 203 4161

  • Standard Packages
  • Fascia names
  • Partitions
  • Furniture
  • Carpeting inside standard package

OFFICIAL LIGHTINGS & ELECTRICAL CONTRACTOR

Level 9 Co., Ltd.
265/91 Ratpattana Road, Sapansoong, Sapansoong, Bangkok 10240
Tel: +66 2 019 6652
Fax: +66 2 019 6653
Ms. Tharntip Kittidusita
E-mail: [email protected]
Tel: +66 8 6397 7560

  • Electrical installations & Lightings
  • Compressed Air
  • Audio & Visual
  • Water & Drainage
  • Exhaust Smoke & Fumes
  • And other technical requirements

IMPORTANT

Supply Voltage
380 volts 3 phase±10%
220 volts single phase±10%
Frequency 50 Hz

  1. All motors must have independent automatic protection against excessive current using one of the following starters:
    1. Up to 5 HP Direct-on-line
    2. 5-25 HP Star-Delta
    3. Above 25 HP Auto transformer
  2. All electrical installation work at the exhibition must be carried out solely by the official electrical contractor.
  3. Exhibitors requiring special arrangements (eg different voltages and frequency or special connection to equipment) must notify the Organiser in writing seeking approval and a quotation (if possible) before the deadline
  4. All electrical equipment must be tested by the Organiser’s appointed licensed engineers prior to turning on the electricity supply.
  5. Air Compressors with motor power more than 0.5 HP are not allowed in the hall. Air compressors with motor capacity more than 0.5 HP are available for rent from Organiser’s official contractor.

Power Supply for Exhibits/Machineries

It is crucial that exhibitors provide the electrical contractor with the following details, along with each order for exhibits and/or machines to ensure no electrical disruption occurs during the exhibition:

  1. The type and quantity of machines to be connected to each 3-phase power supply outlets.
  2. The number of motors within each machine, and the rating (in horse-power or kilo-watts) of each motor.
  3. The method of starting of each motor (i.e. using star delta, auto-transformer or any others).

Power Supply for Lightings & Decorations

The 5-Amp electricity sockets are not allowed to be used with lightings of any kind. Consumption surcharge must be ordered to use with lightings & decorations.

IMPORTANT

  1. Late orders for power or supplementary lighting cannot be guaranteed.
  2. For reasons of safety and power load distribution, all electrical work from the source must be carried out by the Organiser’s official electrical contractor. If you have prefabricated wiring and fixtures, you may not connect to the source till work has been inspected by the official electrical contractor.
  3. Exhibits & equipment requiring different voltage or frequency, stabilisers, or special requirements, Exhibitors are to arrange their own provision such as transformers, converters, boosters, stabilisers, Uninterrupted Power Supply (UPS), etc. to safeguard sensitive exhibits & equipment.
  4. One socket must be used for one exhibit only at a time. One lighting connection must be used for one light only at a time. Multipoint connection is not allowed to prevent the risk of power overload.
  5. Exhibitors and those participating in the exhibition must take every reasonable precaution to ensure preventive measures to back up or prevent any damage or loss due to power failure occurring under whatsoever nature or circumstances.

Insurance

  1. The Organiser will not themselves be responsible for the safety of articles of any kind brought into the exhibition site by exhibitors, their servants, agents or contractors, members of the public or any person whosoever.
  2. Exhibitors shall make sure that they are fully covered by insurance including, but not restricted to, all risks on their property, exhibits or articles of any kind, public liability and comprehensive protection against any loss or damage caused by any circumstance whatsoever whether by reason of fire, water, theft, accident or any other cause.
  3. The period of liability of the exhibitor shall be deemed to run from the time the exhibitor or any of his servants, agents or contractors first enter the exhibition site, and to continue until all his exhibits and property have been removed.
  4. The exhibitors shall insure, indemnify and hold the Organiser harmless in respect of all costs, claims, demands and expenses to which the Organiser may in any way be subject as a result of any loss or injury arising to any person (including members of the public or the Organiser’s staff, agents or contractors) however caused as a result or any act or default of the exhibitor, his servants, agents or contractors or invitees.
  5. If the Organiser demands, the exhibitor shall provide proof to the Organiser that the exhibitor had adequate insurance cover.
  6. The Organiser shall not in any event be held responsible for any restriction or condition which prevents the construction, erection, completion, alteration or dismantling of stands, or for the entry, sitting or removal of exhibits, or for the failure of any services or amenities provided by the hall landlord, for the cancellation or part-time opening of the exhibition either as a whole or in part, or for amendments or alterations to all or any of the rules and regulations caused by circumstances not under their control.
  7. Exhibitors must ensure that their temporary staff and the staff of their servants, agents or contractors are insured against claims for workman’s compensation.